The administrator can create as many user groups as needed. To create a new user group, select [Create New User Group] to begin the setup:

• Name – The name is the label that will be used throughout AssetWise Inspections. The name should be indicative of the type of users that will encompass the user group.
  • Example: If an agency has inspectors for each of its 10 counties, the agency might create a user group for each of the counties and add the inspectors from each county to their respective county’s user group. Users can still be added to other user groups if needed, but this will help the agency manage their security more efficiently.
• Profile – The dropdown lists all of the profiles that have been created in the system. Selecting the user group’s profile determines two things:
  1. Users who can be in the user group Only users within the selected profile or its child profiles can be in the user group.
  2. Users who can manage the user group Only users within the selected profile or its parent profiles can manage the user group.
     • This determination is only necessary if the system has more than one profile. A single-profile system can simply select that profile for all user groups.
• Users in User Group – This box shows all of the users that are in the user group. To add/remove users from the user group, select Edit.
  Note: Users can be added to multiple user groups.
  
• Filter – To narrow down the list of users that appear, the Filter button can be used to show only the users within the profile and/or role selected to filter.
• Select User(s) – Check the box of the users that should be included in the user group. If all users shown should be included, check the Select All Users checkbox. If the desired user is not shown, adjust the filter settings.
• Save – When all of the intended users have been selected, click Save. To go back to the Manage User Groups screen without making changes, click Cancel.

Manage Profiles

Profiles allow users to be segmented into groups within the system for security administration purposes. Typically, only one profile is needed within AssetWise Inspections. However, multiple profiles may be necessary if an agency has decentralized user administration where local managers can create and manage users for their area.

Example: A state DOT has bridge inspectors for each county:

• County A: Inspector 1
• County B: Inspectors 2, 3
• County C: Inspectors 4, 5

That DOT may have individual managers for each county office:

• County A: Manager 1
• County B: Manager 2
• County C: Manager 3

The DOT may only want the managers to have access to the users within their county, so the profile setup might look like this:

The DOT will have access to all users in the system while each county will only have access to the users within their profile.

Manage Profiles Controls

• Filter – Selecting the Filter button activates a Profile Tree. All of the profiles that have been created can be seen and selecting one will reveal that profile’s path from the main profile.
• Delete Profiles – The Remove button within the profile cell removes the profile from the organizational structure, but does not permanently delete the profile. Clicking the Delete Profiles button reveals all of the profiles that have been removed from the organizational structure that are available to be deleted. Selecting Delete prompts one final step for added precaution:
  
  • "Delete" must be entered into the textbox, and then OK can be selected to perform the deletion.
• Manage Certificates – The Manage Certificates feature located within the Users and Roles branch of the Administration module allows the admin to manage user certificates.